Welcome to the IGF 2024 Participation Platform
You can follow the instructions below to join online the IGF 2024 sessions (being in Riyadh or wherever in the world) as an individual participant, speaker or moderator (or as a Remote Hub).
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Preliminary Note (to do only the first time): There are two options to be ready to connect to the IGF 2024 Sessions online: a) Download and install in your device the last version of the Client for Meetings and always run it when clicking the links to join the sessions (this is the RECOMMENDED option). b) Alternatively, use the multi-platform Chrome web browser to open the virtual meeting links (you will need to download this web browser to your device, if not installed yet). |
1. Check in the IGF 2024 Schedule the sessions you want to join and create your Personal Schedule:
a. Click any session you are interested to join.
b. You can also download the Calendar link in order to get a reminder.
2. To connect to a session from your device, open your Personal IGF 2024 Schedule and click on the "Open Zoom" link of any individual sessions you want to access.
3. To request the floor in the session, please use the raise hand feature of the online platform Zoom. Everyone wanting to actively participate will need to login into the online platform.
Additional Note: The online participation platform is standard for basic usage - chat, video, presentations and transcription -. However, there is also a quick guide available. We also suggest you access the Test Room in order to test your audio prior to the event.
Please, also check these Accessibility Hints
Do panelists and audience use the same link?
Yes, but panelists will be given additional rights by the host. Participants/panelists having added the session to their schedule, will have a link on their "Personal Schedule" page to access the session. Links are also published in the sessions when logged in to the schedule app.
When is the activation of session links?
Shortly before the session.
Organizers and speakers will receive links separately or also need to register for workshop to get link?
They can also access in the Schedule App, but it is good they also register to appear in the session's networking list.
How far in advance of the session start time should the moderators and panelists log on to the session link?
15 minutes
If speakers want to share slides should they send ppt in advance to the host or just do it during their speech?
It is preferable that panelists directly share the slides, as they can control them by their own.
The session proposer can also share / link the slides in the session description in advance.
Will session organisers and hosts be connected before the session?
In Webinar (scripted special sessions only) format organizers/panelists can join 15 minutes before the session and discuss/test together last details before opening the session to the public.
We recommend speakers and moderators meeting at least 15 minutes prior to the start of the session, as most breaks in between sessions are of 15 minutes.
We encourage onsite/online moderators to invite online speakers to join the session also well in advance, via the Zoom link available on the schedule.
There will be technical and support staff in the conference room.
Online moderators manage the virtual participation of the speakers and attendees on the Zoom link, by welcoming participants, conveying questions from the chat to the onsite moderator, responding to queries, and more.
Can panelists also play a recorded video?
Yes, panelists simply would need to enable the "Share computer sound" option when sharing the screen. Also optionally enable the option "optimize for full screen audio video-clip".
Shall we have a virtual background if our speaker have no presentation files?
Any used virtual background has to be compliant with the UN rules and IGF Code of Conduct.
How to register for the IGF 2024?
All participants, including speakers, moderators and rapporteurs, need to be registered for the IGF 2024 via the registration platform INDICO. The registration and collection of badges can be done at the registration area of the IGF 2024 venue.
Online participants should also register for the IGF 2024 via INDICO for official records. The sessions of the IGF, with exception of the Lightning Talks, will have a hybrid component (with online participation). The Zoom link will be made available by the IGF Secretariat on the IGF 2024 schedule.
Where can I find the IGF Schedule?
The interactive schedule will be published as a mobile app and published in the website.
The IGF increases efforts to avoid printing papers. For participants to navigate throughout the week, we highly recommend participants to download the IGF App (Android, iOs), on which the latest schedule is reflected.
How can the organizer edit their session page?
Organizers need to be logged in to the IGF account that was used to submit the session.
Once logged in, the organizer should click on the edit button on their session page. Some fields cannot be updated by the organizers, such as the length or timing of the event (and, in some case, the speakers). In case you encounter a problem, please contact the Secretariat.
What is the role of a Rapporteur?
All session reports should be submitted by the session rapporteurs through a report page linked to the session proposal. Each rapporteur should submit a report as soon as possible after the session concludes.
Who can access the reporting fields of the session page?
The owner of the session -having edition permissions on it-. This is done by editing the session page and going to the Report Tab, then editing the fields. If the Rapporteur is not the same as the owner of the session, (s)he can send to the owner for completing the form.
How can interested participant attend a session online and/or onsite?
Onsite participants are informed via the interactive schedule and the session page about the timings and location of the sessions.
All participants can add a session to their calendars from the IGF 2024 Schedule App, will also include the Zoom link to join the conference remotely. We encourage active online participation, by sharing comments and questions in the chat and by raising your virtual hand.
Specifically, we invite the session moderators to recognize the remote hubs participating in their sessions, as forms of organized participation coming from different countries.